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Welcome to the UC Santa Cruz Mathematics Department. Below is a brief sketch of the benefits and services available to you as an employee of the University, and some useful information about the Department. Please visit our Department website, listed above, to get the most up-to-date information available. Or come by the Department Office during our regular business hours, 9:00 am–12:00 pm and 1:00–4:00 pm, Monday through Friday. Important UCSC reference materials include:
When possible, Department staff will put a copy of the reference materials above in your box (not all publications are available in hard copy any longer). Please let us know if you have any trouble accessing them online. The Mathematics Office at Baskin 194 maintains office hours from 9:00 am–12:00 pm and 1:00–4:00 pm. The lunch hour from 12:00 to 1:00 pm is not part of the staff workday. The first work hour of the morning and the last hour of the afternoon are set aside for staff members to process their mounds of paperwork and email without frequent interruption. Please respect this time and plan to utilize staff services only during open office hours. The Physical and Biological Sciences Division distributes keys. To get a key, fill out an application in the Department Office and take it to the Science Stockroom located by the loading dock at Thimann Labs. Their office hours are 10:00 am–12:00 pm and 1:00–3:00 pm. The stockroom charges $40 for each unreturned key. The Mathematics Department provides basic office supplies. If you need something, please check the locked supply cabinet in the mailroom, Baskin 354A, which has a supply of frequently used items, such as envelopes and letterhead. If these supplies are running low, or if you would like to see an item stocked in the mailroom, please notify the office staff at 9-2969 or come by the office during office hours. Your office contains a phone with voicemail service. The Campus Directory explains how to use the phone and voicemail system. To check voicemail from your own phone, dial 9-3000; at the prompt enter your passcode. Contact the Math Office if you do not know your passcode. The seven-digit on-campus phone numbers all start with either 459 or 502. To make an on-campus call, dial the last five digits. To make an off-campus call, dial 6, then the number. The Department pays up to $100 for long distance phone calls during the academic year; you are responsible for expenses exceeding that amount. We will happily provide you with your running total if you ask, and we will try to inform you if you are nearing the limit; however, we cannot take responsibility for monitoring your phone usage. For information about your long distance charges, call 9-2969 or stop by the Department Office. The Mathematics Department assigns you a mailbox in room Baskin 354A. The mail is usually delivered between 11:00 am and 12:00 pm, Monday - Friday. You can post work-related outgoing mail from the Mathematics Office. Mailing supplies are in a drawer next to the mail bags; if you need something you can’t find, please ask a Mathematics staff member. The Department address is: University policy prohibits using the campus mail system for personal mail. A U.S. Post Office is located in the basement of Baskin, open 11:30 am–3:00 pm. During the summer, mail will be delivered to all faculty mailboxes at the regular time (this includes regular and visiting faculty). If you are going to be out of the area, but within the United States, and need your first-class mail forwarded to you, please make this request by completing the "Summer Mail Forwarding" form available by request in the Department Office. This form will require the dates you will be away, and the address you would like us to use for forwarding. Please note that only first-class envelopes can be forwarded, and only within the United States. The Department will also forward first-class mail for visiting faculty who have completed their appointment, or for any faculty going on an approved leave. You may request this service when you complete your Mathematics Department Leave Checklist, which is available in the Department Office. Again, this service is restricted to first-class envelopes being re-directed within the United States. Forwarding will discontinue after six months. Fax Number: (831) 459-4511 The fax machine is located in the Computer Lab, room 366. Place documents face down in the carrier. For off-campus fax numbers, dial: 6-1-area code-phone number. For numbers outside the U.S., dial 6-011-country code-area code-phone number. Press Start/Copy. Please log all faxes and calls on the form provided next to the machine. Physical and Biological Sciences Business Office The Physical and Biological Sciences Business Office is currently located on the Fourth Floor of the Physical Science Building, and is open from 8:00 am–12:00 pm and 1:00–5:00 pm. Susie Ellestad is in room 521 and can be reached at 459-4460 or ellestad@ucsc.edu Physical and Biological Sciences Academic Personnel/Payroll Unit Academic Personnel/Payroll is located on the Fifth Floor of the Physical Science Building, and is open from 8:00 am–12:00 pm and 1:00–5:00 pm. Kristin Mott is in room 514 and can be reached at 459-2222 or kmott@ucsc.edu A PB Sci Business Office representative will issue you a UCSC Identification Card. You can use your ID card to check out books from the campus libraries, and you will need your ID number periodically for campus-related business. Employment Eligibility Verification In accordance with the Immigration Reform and Control Act of 1986, you will be required to provide documentation of your eligibility to work. Paychecks arrive on the 1st of the month. If the 1st falls on a weekend, payday is the Friday before. You should expect your first check no sooner than four weeks from your date of hire. We highly recommend that you have your paychecks deposited directly to your bank account. Direct deposit usually begins one pay cycle after you apply. Be sure to check with the business office (9-2662) if your deposit is late. Payroll will not process your paycheck without a Social Security number. If you are not a U.S. citizen or a permanent resident, you must obtain a Social Security number before you can receive a check. The business office representative for Mathematics will tell you how to do so. When you apply for your Social Security number, be sure to request a receipt and bring it to the Mathematics Department as soon as possible. For information on medical coverage options and costs, contact Kristin Mott (459-2222; kmott@ucsc.edu) or see Academic Personnel (http://apo.ucsc.edu/). Especially on this Academic Personnel webpage - see UCOP At Your Service. You may attend a new employee benefits orientation, scheduled regularly throughout the year. International Scholar and Student Services New international researchers and professors are advised to schedule an appointment with International Scholar and Student Services (9-3550) soon after their arrival. Topics covered include:
Faculty Housing (458-3506) is located at Hagar Court. You must fill out an application to get on the waiting list. The Community Rentals Office/Off-Campus Housing, located in 104 Hahn (9-4435), has rental listings and advising for the university area. You can purchase parking permits, bus passes, and commuter programs from the Transportation and Parking Services (TAPS) Office located in the H Barn adjacent to the University Police. Office hours are 7:00 am to 5:00 pm, Monday – Friday. Find more information at the website listed above or call TAPS at 9-2190. Purchase permits through the Transportation and Parking Services webpage. Programs offered by the Office of Physical Education, Recreation and Sports (OPERS) are available to you as a member of the campus community for a reasonable fee or Phone OPERS at 9-2531. The Computational Mathematics Laboratory has three printers. Printouts from these printers cost nearly a dollar a page. If you need several copies of a printout, please print just one copy of your material, then make copies on either of the two public copiers on the third floor of Baskin. For large jobs, send the material to Printing Services through the Department Office (see below). Please contact the Department Office with any printer or copier malfunctions. Be sure to observe all copyright rules and regulations when using text materials that are protected by copyright. To copy materials for large classes (e.g. syllabi, midterms, and final exams) bring the originals to the Mathematics Department Office for duplication at Printing Services. Please bring materials at least 48 hours before you need them (longer during exam periods). If you are not able to allow 48 hours lead time, you will need to take the material to Printing Services yourself. Ask a Mathematics staff member for instructions. The Mathematics Department will issue you an instructional copy card for all class-related material, including use by your teaching assistant. If the card is lost, you are responsible for the $20.00 replacement fee. An additional card will not be issued until that fee has been paid. You can purchase personal copy cards from machines at the Science Library and other campus locations. Call 9-5799 for more details. A list of Baskin Engineering copy machines is below or see list of other machines on campus,
Email: mathhelp@acg.ucsc.edu Your office has a computer workstation with word processing, network, and email capability. You also have access to the machines and printers in the Computational Mathematics Laboratory (CML). If you have problems with any of these computers or printers, notify the Academic Computing Group (ACG) by sending an email message to mathhelp@acg.ucsc.edu or go on line to ithelp@ucsc.edu. If you are unable to use email, please ask a staff member to contact ACG on your behalf. In your email please include:
You can generally expect a phone call or email contact from a member of the group within one working day, although fixing the problem may take longer. In the event of a severe emergency, such as a Department server crash, contact the Department Office to request help by phone. For information regarding computer support services, equipment, standards, and policies, please see the ITS Service Catalog at http://its.ucsc.edu/service_catalog. Computational Mathematics Laboratory (CML) The CML is available to all Departmental faculty and graduate students, and to selected undergraduate students. The door to the lab should remain locked at all times. You will be issued a key at the beginning of the Academic Year. Equipment and software in the lab are listed on a flyer posted inside the lab. Please be sure to observe all copyright rules and regulations when using text materials that are protected by copyright. It is the policy of the University of California to provide computer resources to students, faculty, and staff, to be used in ways that are consistent with the University's mission—instruction, research, and public service—and in activities that support that mission, such as administration. These resources include computers, terminals, networks, and printers. It is the policy of the University to provide its users with access to local, national, and international sources of information in an atmosphere that encourages sharing of information, access to a rich collection of services, and open and free discussion. The University expects that its user community will respect the public trust through which these resources have been provided. The work and efforts of the user community should not be subject to unauthorized disclosure, tampering, destruction, theft, or harassment, nor should there be a denial of access to resources. The University grants permission to members of its community to use computer resources by issuing individual email accounts. As a condition of receiving such an account, the user must exercise diligence to keep his or her password confidential and not disclose it to any other person. Users of shared computers or networks that connect to the campus network should not share or transfer their account privileges to any other person. The Mathematics Department provides email aliases for dissemination of information related to Department business or to Mathematics in general. People working or studying within the Department are required to be included on these lists, and the lists must not be used as a means of compelling faculty, staff, or students to deal with email unrelated to the Department. CAMPUS AND DEPARTMENT POLICIES
Department staff cannot assume any obligation for faculty performance of these duties. If you fail to meet prescribed deadlines for delivering office hours, course reports, narrative evaluations, and the like, Department personnel are not responsible for mitigating the results. See the Course Information section for further course requirements. Academic Personnel (www2.uccs.edu/ahr/) Department Voting Policy (May 17, 1983)
http://www2.ucsc.edu/ahr/academic_policies_and_procedures/cappm/900700.htm Academic-year appointees are expected to be present from the beginning of the fall quarter through the end of the spring quarter; any appointee returning after the beginning of the fall quarter or leaving before the end of the spring quarter should apply for a leave of absence in accordance with the sections outlined in APM – 700 – 0 see link above. If you plan on leaving campus at any time during the academic year, excluding academic holidays, for any reason, personal or professional, a leave of absence must be requested and/or discussed with the Chair well in advance of formalizing any plans. Fall quarter begins September 22, 2007; spring quarter concludes June 12, 2008. It is important that you make arrangements for course instruction to continue despite your absence and regardless of the reason. Finding a replacement instructor is preferred. Rescheduling classes is possible but not recommended, since it imposes on students. Canceling classes is not acceptable faculty conduct. In all instances, you are responsible for notifying students and the Department by informing them directly of your upcoming absence and the arrangements you have made, and for posting notices of the change. The Regents and the President have established specific regulations on certain types of leaves of absence. Types of leave include sick leave, family and medical leave, parental leave, among others. As an example, leave to attend professional meetings or for University business is approved by the:
Therefore, please submit your personal or professional leave request to the Chair through the Department Manager at least 30 days before departure in order to obtain the required approvals (does not apply to sudden illness). If the leave is to attend a professional meeting or for University business and is for more than 15 days, the rules in Sections 758 and 759 (http://www.ucop.edu/acadadv/acadpers/apm/sec5-pdf.html) of the Academic Personnel Manual may apply. The EVC retains authority for exceptions to policy. While you are on an extended leave, the Math Department may need to assign another instructor to your office. Before leaving, please: complete the Department’s Leave Checklist and return it to the Department Office; clear your voicemail and give the Department your password, so your phone can be set up for the instructor using your office; give the Department instructions for forwarding your first-class mail and leave a phone number, email address, and physical address where you can be reached if necessary; remove or box-up your personal items; tidy the space around the desk, computer space, and some drawers. It is essential that you leave a functional workspace. The disclosure of information from student records is governed by the Federal Family Educational Rights and Privacy Act (FERPA) and, in part, by the State of California Education Code. For additional information, see "Privacy of Records" in The Navigator or http://reg.ucsc.edu/guidelines.html. Posting student ID numbers, names, grades, and/or assigned discussion sections or labs is a violation of FERPA. Student ID numbers, grades, and sections are confidential information. It is no longer acceptable to post even a partial student ID number or social security number. Please go to http://reg.ucsc.edu/disclosure.pdf for a complete list of confidential and non-confidential information. Guidelines for Addressing Disruptive Students The guidelines listed on this site are for instructors interested in taking disciplinary action in the case of an excessively disruptive student. The site includes an incident report form to be filed with the Campus Judicial Officer. UCLA Travel Center The UCLA Travel Center is a full-service travel agency. The center has negotiated agreements with Southwest and United airlines to provide low cost airfare for UC employees traveling on university business. Due to the current State budget situation, Campus policy requires that airfare be obtained from UCLA Travel Center for any travel that is to be paid from State ‘19900’ funds. Travelers may also benefit from discounts available for rental cars, hotels, and airport parking. Travel arrangements must be booked through UCLA Travel Center at least 24 hours prior to departure. Additional information on university travel programs is available at: http://financial.ucsc.edu/Pages/Travel_Main.aspx Travel Reimbursement Rates Standard Mileage Reimbursement Daily Meals and Incidentals Reimbursement Rate Meal (Entertainment) Reimbursements If you request an itemized receipt and the restaurant is unable to provide one, note on the receipt that you requested one and the restaurant said they could not provide it. The Physical and Biological Sciences Division maintains a list of restaurants that cannot provide itemized receipts and will contact others for verification of their policy as they receive reimbursement forms. http://finaff.ucsc.edu/ap/pgms/travel.htm Procedure for Requesting Funding from the Department Nature of the Request Background and Rationale Impact on Teaching and Learning Detailed Budget Deadline and Submission Anyone planning or coordinating an event, even off campus, where alcohol will be served must follow these steps to be reimbursed:
http://www2.ucsc.edu/smoking Q: The policy prohibits smoking in outside areas next to building doorways, windows, and ventilation air intakes. It allows the designation of smoking areas if among other things the location is not a thoroughfare for nonsmokers. Does this mean that smoking is prohibited from all walkways and paths traversed by nonsmokers? A: The policy was designed to minimize the amount of smoke entering confined spaces such as buildings or in crowded areas such as decks or patios adjacent to buildings. It was never meant to prohibit smoking from all outdoor areas on the chance that a nonsmoker might pass by. The prolonged exposure received by sitting in a smoke-filled room or crowded area is quite different from the brief encounter of passing a smoker on the sidewalk. Designation of smoking and no-smoking areas in outdoor locations will require careful planning. In general, smoking will be prohibited within 25 feet of building doors, windows, and air intakes. Larger patio areas further away from buildings may be divided into smoking and nonsmoking areas. The determination and posting of these areas is in progress right now, but it will be some time before the entire campus has been surveyed and clearly marked. In the meantime, it is important that we all exercise care and remain sensitive to the needs of others. Q: Why is smoking banned in private offices? A: Smoking in "private" offices has been the source of nearly half of all complaints by people adversely affected by cigarette smoke. There are several reasons for this. First, there really is no such thing as a private office at a public university. All office space on this campus is provided to further the educational mission of the university. No office should be isolated from interaction with members of the public—students, faculty, staff, and visitors. Second, many of our buildings operate with re-circulating air systems where smoke introduced in one room will re-circulate throughout the building. Buildings where the air does not re-circulate often have problems because smoke travels through open doors and windows, and even penetrates through walls. Third, the policy applies equally to all campus personnel—faculty, staff, and students. Since we cannot afford to construct private rooms with special filters and ventilation systems for everyone, we cannot allow special provisions for a select few. Q: How will the smoking policy be enforced? What will be done to smokers who deliberately violate the policy? A: Enforcement is always the most difficulty part of the implementation of any new policy. The new smoking policy was enacted to protect the health of sensitive individuals and preserve the right of the nonsmoker to breathe clean air. However, nothing is ever that simple. While many smokers respect the rights of nonsmokers and do not smoke in the presence of a nonsmoker, it is not always possible to achieve that goal. Without the policy for a smoke-free environment, many campus personnel suffered, some in silence, some not so silently. We hope that the smoking population will try to understand the obligation of the university to protect personal health and welfare within the confines of what we can control. Adoption of this policy makes it an enforceable rule. Failure to follow the policy, just as with any other policy, may be cause for disciplinary action. It is expected that violations of this new policy that are brought to the attention of unit supervisors will, in the overwhelming majority of cases, be resolved by discussion, education, and negotiation. The establishment of a new smoking policy should not and does not mean the creation of a "tobacco-police" action, but rather will depend ultimately on the good will and communal sensitivity of all participants in campus life. "We are a community living and learning together. Certainly, we cannot expect to always agree with each other on every matter. Yet, we must unfailingly demonstrate respect, tolerance and patience in our communications."
The University of California, Santa Cruz is committed to promoting and protecting an environment that values and supports every person in an atmosphere of civility, honesty, cooperation, professionalism and fairness. UCSC expects that every campus member will practice these Principles of Community. We strive to be:
We accept the responsibility to pursue these principles in an atmosphere of personal and intellectual freedom, security, respect, civility and mutual support. UCSC is committed to enforcement of policies that promote the fulfillment of our principles of community. These policies include but are not limited to: University of California Personnel Policies for Staff Members; applicable University Collective Bargaining Agreements; Academic Personnel Manual O15-University of California Policy on Faculty Conduct and the Administration of Discipline; UCSC Policy on Student Conduct and Discipline; UCSC Sex Offense Policy; UCSC Hate Bias Incident Policy. For further information or inquiries, contact the Directors of Academic and Staff Human Resources; Director of EEO/Affirmative Action Office; Director, Student Judicial Affairs; Sexual Harassment Officer; and Campus Ombudsman. The UCSC Principles of Community statement was developed under the aegis of the Campus Welfare Committee, with broad campus consultation, and was endorsed by the Provost's Advisory Council and the Chancellor in June 2001. In the fall of the 2001-02 academic year, the CWC will undertake implementation plans in collaboration with faculty, staff, and students campus wide. 7/31/01 http://www2.ucsc.edu/title9-sh Title IX / Sexual Harassment Office: rew@ucsc.edu or 9-2462 Students, faculty, and staff have the right to work and learn free from unwanted sexual advances. Advances made by faculty toward students or by supervisors toward subordinates unfairly exploit the power inherent in those relationships. Unwelcome sexual conduct between students interferes with the ability to participate in and benefit from University programs. In both obvious and subtle ways, the very possibility of sexual assault or harassment can be deeply destructive to individual members of our community and can poison their academic and career relationships. Members of our University community have the right to work and learn in an environment that is free from verbal or physical sexual conduct which might either interfere with an individual’s performance, or create a work or educational climate that is hostile, intimidating, or offensive, whether that conduct originates with an instructor, a supervisor, or a peer. The Title IX Officer is available to provide information, advice, and referrals; to investigate complaints; and to coordinate informal resolutions for any student, faculty, or staff. http://www2.ucsc.edu/title9-sh/sopolicy/append.htm The UCSC Academic Senate’s Resolution On Romantic Relationships states that even a single advance to a student by an academic appointee, whether or not the advance is welcomed, invited, or rebuffed, must be regarded by the academic community as a serious breach of professional ethics and proper standards of professional behavior. The UCSC Sexual Harassment Complaint Form can be found online at http://www2.ucsc.edu/title9-sh, in the printed Campus Directory, or from any university official. UCSC Sex Offense Policy UCSC Academic Senate Resolution on Romantic Relationships, adopted 5/20/87, amended 5/12/88 - : http://www2.ucsc.edu/title9-sh/sopolicy/append.htm http://reg.ucsc.edu/fac_staff.html Every quarter, for each class that you teach, please supply the Department Office with:
For policies regarding absence from campus or class (Leaves of Absence), see below. http://reg.ucsc.edu/soc/fall/ais.htm Students enroll online at http://my.ucsc.edu. If your students have questions about enrolling, please refer them to the Registrar’s informational website, http://reg.ucsc.edu/soc/fall/ais.htm, or Enrollment Helpline at 9-3939. A student must meet all course prerequisites or have prerequisites waived by the Vice Chair of Undergraduate Affairs to enroll in a mathematics course. A student who has met the requirements for the course and still has difficulty enrolling should contact the Enrollment Helpline (9-3939). New math students must take the Mathematics Placement Exam (MPE) if they have not met the prerequisites for a UCSC math class through a course at another institution or by scoring 3 or better on an Advanced Placement (AP) Calculus Exam. The MPE places a student in Math 2, 3, 11A, 19A, or 20A. The Department administers the MPE at the beginning of each quarter and weekly on Fridays for eight weeks of each ten week quarter. See the Schedule of Classes for dates and times of exams. Also the Mathematics Department website at http://www.math.ucsc.edu/placement/index.html has a list of upcoming dates and times. Students who are not enrolled in the university can take regular university classes through the Concurrent Enrollment Program offered by UC Extension, subject to the instructor’s approval and space available in the course. Near the end of the quarter, you will receive a grade sheet for concurrent enrollment students enrolled in your classes. Please read the instructions carefully, and return grade sheets to UC Extension in a timely manner.
UCSC’s Grading Policy and Narrative Evaluations http://reg.ucsc.edu/nes/handbook The UC Santa Cruz system for evaluating academic performance consists of both written narrative evaluations and grades. For deadlines on grades and narrative evaluations, see the Academic and Administrative Calendar in the Schedule of Classes.Narrative Evaluations You must write a narrative evaluation for each undergraduate who receives credit (a grade of A, B, C, D, or Pass) in your course, and for every graduate student in your course, no matter what the grade. An evaluation may:
The Registrar’s Office Evaluations Consultant, Rebecca Peet, provides assistance to faculty interested in using MS-Excel and MS-Word software programs to simplify and reduce the amount of time spent tracking student assessment and writing evaluations. The method is called EvalsWare. You can contact the Evaluations Consultant at 9-1573 or rpeet@ucsc.edu Her office is located at 202 Crown Library Building. Narrative evaluations are to be written and submitted to NES by faculty only. (Please see below for more information on Teaching Assistant duties and responsibilities.) UCSC uses narrative evaluations in academic advising, reviewing scholarship applications, and awarding college honors and honors in the major. Evaluations are a permanent part of students’ academic records and appear as part of the official UCSC transcript. Information concerning the writing and submitting of performance (narrative) evaluations may be found in the Office of the Registrar’s web pages. Grade Assignments and AIS http://reg.ucsc.edu/nes/handbook/index.html To access class and grade rosters, go to https://my.ucsc.edu and enter your login and password. If you are unsure of what your AIS login and password are, please contact AIS help at ais-help@ucsc.edu. More help is available at the AIS Help Desk website, http://ais.ucsc.edu/help. If, after submitting grades, you find an error in a grade assignment due to procedural or clerical error, correct the grade by filling out an Instructor Initiated Change of Grade form at the Department Office, or pick one up in the faculty mailroom (in the upper right mailbox). Incomplete or incorrectly completed forms will be returned to faculty for revision. Submit a revised narrative evaluation with the grade change, if appropriate. If you notice an error that will require changing several grades, please see Department staff for further instruction. Grading Options When a student enrolls in a class, a letter grade is now the default grading option. However, undergraduates may choose to take a class Pass/No Pass, or graduate students may choose Satisfactory/Unsatisfactory, at the time they enroll. Students can change their option choice up until the end of the third week of the quarter. Undergraduates enrolled in a course for a letter grade will receive a grade of: A+, A, A-, B+, B, B-, C+, C, D, F, W (Withdraw), I (Incomplete), or IP (In Progress). Undergraduates enrolled in a course Pass/No Pass will receive a grade of P (Pass), NP (No Pass), W (Withdraw), I (Incomplete), or IP (In Progress). Note that for undergraduates, “C” is a passing grade, whereas for graduate students, “C” is NOT a passing grade. This means that graduate students given a grade of S (Satisfactory) are considered to be accomplishing work equivalent to at least a “B.” See the Graduate Grading Policy below. For information on the accepted course of action for a student to dispute a grade or evaluation, see The Navigator (http://reg.ucsc.edu/navigator/index.html) and the Academic Senate regulations at http://senate.ucsc.edu/manual/Manual%20Aug07/8appendixCAug07.pdf. Incomplete To request an Incomplete, a student must make arrangements with the course instructor before the end of the quarter. At an instructor's discretion, an “I” grade notation may be assigned for work that is of passing quality but incomplete. To remove the Incomplete from a course, the undergraduate student must file a petition and complete the course work by the last day of the following quarter, unless the instructor specifies an earlier date. Once the course work and paperwork have been completed, a memo is placed permanently on the student’s academic record. If a student does not remove an “I” by the deadline, it lapses to F or NP, depending on the grading option in effect. Graduate students have one year to complete an incomplete grade. Please see below for more information about how to submit this form. Graduate Grading Policy http://reg.ucsc.edu/nes/handbook/grad.html All graduate students in graduate or undergraduate courses will be graded Satisfactory (S), Unsatisfactory (U), or Incomplete (I). Graduate students also have the option of receiving a letter grade of A, B, C, D, F, or I in most courses. The grades of A or B shall be awarded for satisfactory work. Grades of C or D will not satisfy any course requirement for a graduate degree at UCSC. Graduate students are not eligible to file Credit by Examination, Credit by Petition, or to receive a no record notation. All notations, including those of C, D, F, and Unsatisfactory, will be listed on the permanent record. Academic Integrity http://www.ucsc.edu/academics/academic_integrity All members of the UCSC academic community have an explicit responsibility to present as their original work only that which is truly their own. Cheating, plagiarism, and other forms of academic dishonesty are contrary to the ideals and purposes of a university and will not be tolerated. Faculty members have several obligations in the area of Academic Integrity:
If you suspect cheating in a course, it is your responsibility to try to establish the facts. If you become convinced that cheating has occurred, you have the responsibility to impose consequences. The work on which cheating has occurred will be treated as if it has not been submitted. In every case where you have established reasonable evidence of cheating, this information will be communicated to the College Provost. The Provost, in conjunction with the Academic Preceptor, will, based on the facts you have established, continue the disciplinary action with attention to due process. Student Evaluations of Instructors and Teaching Assistants At the end of each quarter, students write evaluations of instructors’ and teaching assistants’ performance. The Center for Teaching Excellence (CTE) provides scantrons for instructor evaluation, to be distributed to students at the beginning of the last week of classes. The Mathematics Department provides the TA evaluation forms. You will find both in your mailbox, with instructions, towards the end of the quarter. Please read the instructions and allow 15 minutes of class time for students to fill out each set of these forms. Choose a student volunteer to collect and return all the evaluations in the provided envelope to the Mathematics Office during office hours, and write down the student’s name and contact information. If our office does not receive a sufficient number of student evaluations, you must make a second attempt (even at the final exam) to gather student input. Instructors and Teaching Assistants are not permitted to review evaluations until grades and narrative evaluations have been submitted. The Center for Teaching Excellence provides our Instructor Evaluation Forms. It is also a valuable resource for faculty, offering several options for receiving confidential mid-quarter feedback, mini-grants to fund projects that enhance undergraduate student learning, and faculty seminars on teaching writing in the disciplines. See the website above for more information. COURSE MATERIALS, EQUIPMENT, AND FACILITIES Instructors, graders, and teaching assistants can check out desk copies of the books for their courses from the Mathematics Department Office. Desk copies must be returned at the end of each quarter. During each quarter you will receive a memo regarding book orders for the course you will be teaching the following quarter. Please use class time, a folder on your office door, or another satisfactory arrangement to distribute course materials. The Mathematics Department Office does not have the staffing to offer this service to faculty. Also remember that student grades, sections, and ID numbers are considered confidential information, as detailed in this handbook, and may not be posted (in part or in full) in any public space. http://library.ucsc.edu/science/access/reserves.html The textbook coordinator for the Mathematics Department puts at least one copy of the text for each course on reserve at the Science Library every quarter. Students can check out books for two hours, one day, or three days depending on the class. If you have additional materials to place on reserve in the Science Library, contact Josephine Stovall at 9-3587 or rbs@library.ucsc.edu. You need to sign a copyright compliance form each quarter for every class that you teach (available at the library or in the Department Office). Library Document Delivery Service http://library.ucsc.edu/services/slugexpress/ Slug Express is a document delivery service providing UCSC-owned material from McHenry and the Science and Engineering Library to UCSC faculty, staff, and graduate students on campus. You may request books to be paged, checked out, and delivered (to a campus address only), free of charge. You may request articles/book chapters to be copied and sent to a campus address OR scanned to your desktop, for a $3.50 per article fee (to be invoiced or recharged). If items are in use, holds and recalls will be placed, tracked, and delivered to you as soon as the material is returned. Slug Express does not provide delivery of non-circulating material, i.e. Reference, Special Collections, or Film and Music Center material. Film and Music Center (FMC) Bookings and Reserves The FMC offers booking and reserve services to faculty and their proxies. You can put items on reserve (for your students to view in the FMC) or you can book items to be checked out on a certain date (faculty and their proxies only). This can be done in person at the FMC in McHenry Library, by phone at 9-4508, or via email at fmc@library.ucsc.edu. Course Web Pages - Electronic Reserve System The Electronic Reserve System (ERes) is a free service provided by the Science Library. Upon request, the Science Library creates and administers a password protected course page for an instructor’s class. The page has links to homework problems and solutions, exam solutions, articles, and other materials if desired. Call Josephine Stovall at 9-3587 or email eres@eres.ucsc.edu for a form to request a course page. You must also sign a copyright compliance form. The Mathematics Office also has forms and our web support can create links from the department’s web site to your class pages. The website http://eres.ucsc.edu provides instructions. Since the course site is password protected, you can post copyrighted materials for the class. Send handwritten or book text to Molly via e-mail, fax, or normal mail, along with a form containing the title (for example, Midterm #1) and course information. Molly will scan the document you provide, convert it to a PDF file, and upload the pages to the class site. If text is copied from a book it needs to include a bibliographic citation on the first page. Course Web Pages - Resources to Design Your Own http://its.ucsc.edu/service_catalog/web_personal/ Information Technology Services helps faculty develop their own course web site and personal pages. Once you have completed your page(s), the Department can create links from the department's web site to your pages. The website listed above offers several options for developing web pages. Faculty Web Page Creation Assistance: To create a Web space for your course where a syllabus and other materials can be posted: ITS Web Course Interface: http://ic.ucsc.edu/services/learning_management_system/ Web CT is a very good web resource at http://ic.ucsc.edu/docs/webct/ Web CT can provide you with more capabilities than just posting a syllabus and home work assignments: WebCT is a web application to publish course materials. It provides content and communication tools to establish discussion sessions and to create on-line tests, which are graded automatically. WebCT is a tool for course content delivery and management via the Web (Internet). With WebCT you can provide a variety of communication tools to your students that enhance communication capabilities--student-to-student or instructor-to-student. Additionally, you can track students' participation and visits to key course components. Classroom Media Hotline 9-5858 Classroom Services and Support in UCSC’s Media Services supports all media activities in general assignment classrooms. Classrooms are designed to be self-service and as intuitive as possible. The classroom reference chart will give you information about a paticular room including size and media set-up. Staff is available to provide orientation to instructors and to assist with developing or formatting instructional materials for presentation and distribution. Many classrooms already have media equipment in place. Please contact Media Services for assistance with your media requests. Disability Resource Center (DRC) and Student Accommodations Announcement per William A. Ladusaw, Vice Provost and Dean of Undergraduate Education RE:Student Accommodation Requests (as of 3/31/08): The DRC recommends incorporating the paragraph below in your course syllabus, website, and class announcements to ensure that you receive requests for authorized accommodations in a timely manner. Students are asked to submit the form to you in person outside of class (e.g., office hours) to assure the anonymity of DRC clients. "If you qualify for classroom accommodations because of a disability, please get an Accommodation Authorization from the Disability Resource Center (DRC) and submit it to me in person outside of class (e.g., office hours) within the first two weeks of the quarter. Contact DRC at 459-2089 (voice), 459-4806 (TTY), or http://www2.ucsc.edu/drc/ for more information on the requirements and/or process.” Exam Dates: In order to ensure that staff have adequate time to negotiate room use and hire proctors for exam accommodations, please provide your exam schedule to department staff at the beginning of each quarter. To encourage students to state their needs for accommodation in a timely manner, the DRC now requires its clients to submit their Accommodation Authorization forms to faculty no later than 7 business days prior to an exam. Every effort should be made to accommodate late requests; however they should be rare and provide advance notice for the need for accommodations for subsequent exams. Please consider the needs of DRC clients when changing exam times or adding a quiz. Please contact the DRC if you have any questions or concerns about the accommodation or timeframe.
Room Scheduling for Review Sessions If you want to hold review sessions for students outside of scheduled class time, you can request a room through the Department Office. Please complete the Room Request Form that is available in the Department Office as well as the Mail Room. Please make a request 3-4 days before your session, as we must go through the Registrar’s Office and space is limited. It is helpful if you choose several possible time slots that will work. Please note that it is easier to schedule review sessions before 9:00 am or after 4:00 pm, rather than during prime time (9:00 am – 4:00 pm, Monday through Thursday). TEACHING ASSISTANTS AND READERS (GRADERS) Teaching Assistants Teaching Assistants (TAs) are fully enrolled graduate students who lead discussion, laboratory, and quiz sections under the direction and supervision of a regular faculty member. Beginning in Fall 2005, the "Notification of Teaching Assistant Duties" form is mandatory. All faculty who supervise a TA must review this form with their teaching assistant(s), both parties must sign, and the form returned to the Graduate Advisor in the Department Office. These forms are then available for faculty review in time to prepare a performance evaluation for the TA at the conclusion of the quarter. Blank forms are available from the Graduate Advisor. Duties and Responsibilities A TA is not responsible for the instructional content of a course, for selection of student assignments, for planning or administering of examinations, for determining students’ final grades, or for writing narrative evaluations. These are the responsibilities of the instructor. In the Mathematics Department, Teaching Assistants are required to attend both campus and Department training sessions and can expect the following duties:
The homework grading is flexible and is dependent upon the number of sections, midterms, and other expectations a faculty member may have, i.e., writing up solution sets, attending the lecture. Appointments are made at 50% time, which amounts to an assigned workload of 220 hours for the quarter. All Teaching Assistants at UCSC are union members and their positions are covered by the collective bargaining agreements between the Regents of the University of California and the Association of Student Employees, International Union, United Automobile, Aerospace, and Agricultural Implement Workers of America (UAW), AFL-CIO. The contract includes a negotiated grievance procedure to handle employee complaints, including cases of sexual harassment and discrimination. The grievance procedure includes binding third-party arbitration. Contract details are available here. Undergraduate students take Math 188 (Supervised Teaching) to gain experience in teaching mathematics in the classroom. Students either assist in a section of a lower-level mathematics class at UCSC or assist a mathematics teacher at a local high school. They also do assignments on teaching-related topics. See below for more information. The Department has limited funds available to hire undergraduate Readers to assist faculty members in evaluating papers and examinations and recording homework scores. The Department recruits and reviews Reader applications and their mathematics performance record; however, the final approval for hiring rests with the instructor. Since Fall 2004, due to budget issues, we will no longer be able to hire Readers for Math 19A, 19B, and 22. Also Math 2 and Math 3 no longer use graders. Those courses use on-line grading systems. These courses will use grading software to alleviate some of the workload of grading homework. In most cases, in the larger lower-division courses, TAs are the Readers’ contacts for receiving and returning homework. You assign the Readers to their TAs; usually, each TA is responsible for two sections and utilizes the services of one Reader. However, make sure that papers are distributed among Readers in a manner that is fair and reasonable. Readers are paid by the hour and are allocated about an hour per student per quarter. For example, a Reader allocated 50 hours for the quarter should spend about 5 hours per week grading papers. It is important that Readers do not exceed their allocation since this may result in their not being rehired. If your Readers have problems or questions that you cannot resolve, please make sure that they contact the Mathematics Office. The Department Office contacts Readers during the third week of classes. It is imperative that your Readers contact you immediately and find out whether they will get the work from you or from a TA. They should then set up a schedule for picking up their work and adhere to it. Often instructors or TAs have Readers pick up and return papers at boxes set up in Baskin 354. You or the TA can contact the Mathematics Office staff if you need help setting up boxes. Do not use a public place to exchange student work, as this violates the federal Family Privacy Act. Readers need to grade homework and return it to students in a timely manner--the sooner, the better. If students get their homework back while it is fresh in their minds, the feedback is more meaningful. Competent record keeping is essential for this job since homework scores are used to determine the students’ grades. It is good policy to have the Reader give you or your TA an updated record of the homework grades after each new assignment is graded and recorded. Rehire of Readers is contingent on your rating of their performance. The Department Office distributes evaluation forms for Readers at the end of each quarter. Timely completion of these evaluations is helpful when considering whether or not to rehire a Reader or to hire a student as a Tutor. Mathematics Readers can play a very active role in the education process. The Reader gives students concrete feedback about their performances and understanding of the course material. The enthusiasm and energy of the Reader can help set the mood of the course. The students tend to match, with their effort on the homework, the effort the Reader makes in grading and writing comments. Improved homework leads to improved scores on exams, and higher marks in the course. The grading forum is an educational tool that should not be taken lightly. Point Grading and Comment Suggestions for Readers Your readers should ask you and your TA what point scales are appropriate on various assignments. Discuss where they will get the solution sets (from you, from the TA, or from a book). Advise them to be consistent in the grading, and clarify before they begin grading that “this much of the answer” will get so many points, “this much more” will receive so many more points, and so forth. When they subtract points, they need to indicate what mistake the student made, so that the student learns from the mistake and is not bewildered by the loss of points. Readers should mark the student’s score on the front of the paper along with the total number of points possible on the assignment (e.g., 80/100). A general positive or constructive comment next to this total score can be uplifting (e.g., “Nice work – Keep it Up!” or “Try to talk to the TA about the integration by parts—the TA should be able to clear it up!”). Suggest that your readers explain their thoughts to the students on paper just as they would if they were tutoring students in person. Readers have already taken the classes they are grading for, so they are familiar with the types of comments that are helpful. Their comments need to be supportive and constructive whenever possible. They should also make sure they are commenting on good work as well as on mistakes, and pointing out when a student has completed a problem in an innovative or clever way. It is tempting for Readers in calculus classes to simply check that the final answers are correct; however, the text often includes the answers, so merely checking the answers may not suffice. Readers need to look at the process and grade on the method students used to come up with their answers. Reassure your Readers that, with practice, this becomes almost as fast as just checking the final answers. If Readers need a text or solutions manual, they can come to the Mathematics Office, Baskin 194, between 1:00 and 4:00 pm, and talk with the Department Assistant who handles textbooks. They will need to check out the book(s) for the quarter and check them back in when they return them at the end of the quarter. Timesheets Readers must submit their timesheets on a monthly basis (usually the 24th) to the Mathematics Office. Instructor signatures are required (except for the Calculus courses, whose Head TA can sign off on the time records). Take this opportunity to meet with your Readers and ask whether they are having any problems grading the papers and staying within their allotted time. Sometimes grading assignments need to be adjusted so that the Readers can fulfill their grading duties but stay within their time allocation. ACADEMIC RESOURCES FOR UNDERGRADUATES The Department hires mathematics majors and/or graduate students to provide tutorial assistance to groups of students or individuals in lower division mathematics courses. Each quarter, lower-division course instructors receive a Drop-In Tutoring Schedule for distribution in their classes. Sessions for tutoring are usually scheduled Monday through Thursday, 4:00 – 9:00 pm. The actual number of sessions offered is dependent on our budget and may vary from quarter to quarter. Beginning in January 2008, we are implementing two tutor rooms: JBE 379 is for Math 2 and 3; JBE 358 is for Math 11A and above. Most sessions have two tutors each. Academic Excellence Program (ACE) The Academic Excellence Program (ACE) aims to increase the diversity of students receiving bachelor's degrees in engineering, mathematics, and science. ACE provides discussion sections in entry-level mathematics and calculus, general and organic chemistry, general biology and genetics, and calculus-based physics. ACE focuses on helping students excel in introductory science and mathematics courses by providing a structured workshop setting where students learn by teaching each other. ACE sections are limited to 16 students. A professional section leader with an academic background in the subject facilitates each workshop, assisted by an undergraduate who has excelled in the course. This brings the student:teacher ratio to 8:1. Students also meet with a peer mentor who helps them strengthen their study techniques and their understanding of the course material. ACE also coordinates drop-in homework centers, study groups, and career counseling. Applications to participate in ACE are available each quarter in Baskin 199. If you have any questions about ACE, contact Director Nancy Cox-Konopelski, 9-5283 or nancyck@ucsc.edu. Modified Supplemental Instruction (MSI) http://www2.ucsc.edu/lss/msi.shtml Modified Supplemental Instruction (MSI) represents a partnership between an academic department and the EOP Learning Center. In Mathematics (begun in fall 2002), MSI aims to enhance students’ learning opportunities and success rates in Math 2 and Math 3, and to increase their ability to pursue majors in mathematics, physical and biological sciences, engineering, economics, and psychology. MSI employs undergraduates to hold traditional discussion sections and to facilitate peer-learning groups for students in Math 2 and Math 3. The ratio of students to undergraduate leaders in these sections is approximately 10:1. In academic year 2002-2003, for instance, Math 2 and 3 students who participated in MSI-guided problem-solving sessions did better on average than students who did not attend these sessions. MSI also uses in-depth analytical data from Mathematics Placement Test results to adjust the focus of the Math 2 and Math 3 curricula so that those courses more effectively address entering students’ mathematics preparation. MSI then evaluates Math 2 and Math 3 attendance and grade records, student evaluation surveys, and pre- and post-test data to judge the effectiveness of the revised large-lecture format and the peer-learning sessions. For more information about MSI, contact Holly Cordova, Coordinator, Learning Support Services, 9-3460. Instructor Initiated Grade Change Use this form only when you have made a clerical or procedural error in assigning a grade. Request the form from the Department Office. You must return the correctly completed form to the office; forms completed incorrectly will be returned to the responsible instructor. Students are not allowed to have this form in their possession. Request for Grade Notation This form is initiated by the Registrar's Office, which sends the form to the Mathematics Office or directly to the instructor. As with the Instructor Initiated Change of Grade, students are not allowed to have these forms in their possession. Credit by Petition Under certain conditions, a student can file a petition to receive credit for a course without attending the class. A student must first receive preliminary permission from the Vice Chair for Undergraduate Affairs, then get a Credit By Petition (CBP) form from the Registrar's Office and have it signed by the instructor, the department Chair or staff designee, and the academic preceptor of the student’s college. The student is considered enrolled in the course when he or she submits the petition to the Registrar’s Office and pays the $10.00 fee. A student cannot count more than three courses (15 units) CBP towards graduation. The letter grade option is not available via CBP and a student must be currently registered to file (no CBP for summer). The top page of instructions on the petition includes courses that cannot be taken CBP. You, the instructor, make the decision to allow or disallow a CBP for the course, and you must indicate on the form what work is required to pass. You are then responsible for overseeing the work, submitting the grade, and writing a narrative evaluation. The minimum criterion to pass a Mathematics Department course is a written final exam. Students are not permitted to audit courses and then petition for credit. After the third-week enrollment deadline has passed, a student can still add a class by petition. The student must go to the Office of the Registrar to obtain an Add by Petition form. The form requires at least two signatures, including the instructor and chairperson or department designee. Check the Academic and Administrative Calendar or the current Schedule of Classes for the deadline. Petition for Removal of Grade I - Incomplete A student may request an Incomplete when he or she is unable to take the final exam or complete course work due in the last week of classes. It is your responsibility to decide whether an Incomplete is appropriate and what work the student must complete to receive credit. The student's current work must be of non-failing quality (D or better) to receive an incomplete grade. It is the student's responsibility to initiate the process to remove an Incomplete. After the work is complete, the student goes to the Registrar's Office to get the Removal of Grade I paperwork. The student pays a $10.00 fee, and the Registrar’s Office stamps the date and time on the form. Check for this stamp before signing. Once you have signed the form, the student must not carry it! You must turn it into the Mathematics Office. Undergraduates have until the last day of the following quarter to remove the Incomplete. The deadline is listed in the schedule of classes for that quarter. After that deadline, the grade changes into an “F” or an “NP.” Graduate students have a year to make up an "I." A student who receives an “F” must either retake the course or appeal the deadline to the Registrar. Do not use a “Request For Grade Notation” or an “Instructor Initiated Change of Grade” to give the student a grade after the Incomplete deadline has passed. Enrollment Adjustment Petition Undergraduates can make changes to their enrollments after certain posted deadlines using the Enrollment Adjustment Petition. For example, a student can now appeal for a late Add By Petition, a late Withdrawal grade, or a late Drop/Never Attended. Students can use this petition during one term of their undergraduate careers. Approval of the petition is at the discretion of the instructor, the department, the student’s college, and the Registrar’s Office. Independent Studies (Courses 188, 195, and 199) Courses 188, 195, and 199 are the Individual Studies options in the undergraduate program in Mathematics at UCSC. These are upper division courses in which a student petitions, via the Individual Study form, to work directly with faculty. In signing the form, an instructor agrees to sponsor the studies. The student receives the course call number, which is specific to the sponsoring instructor, directly from the Mathematics Office. Math 188: Supervised Teaching In this course, the student may request to be an Undergraduate Teaching Assistant, usually for College Algebra for Calculus (Math 2) or Precalculus (Math 3). The student is required to attend the course, hold two sections per week, keep a journal of the experience, attend a weekly meeting with the professor and other 188 TAs, perhaps read some assignments, and write a paper at the conclusion of the quarter. The requirements must be specified by the course instructor, agreed upon between the instructor and the student, and noted on the individual studies form when the instructor signs. The Undergraduate Vice Chair is an excellent resource if you need information about what is expected of the student and the instructor in Math 188. Also, Frank Bäuerle has been supervising Math 188 students for years with great success. He has an excellent format that includes undergraduates in the graduate TA training in each quarter. The alternate option for Math 188 is for the student to find a placement in a local high school mathematics classroom, with UCSC mathematics faculty sponsorship. We have an established program, the California Teach Program(CalTeach); selected students have a placement arranged for them. Math 188 is a requirement for the Mathematics Education track. Many students wishing to become high school mathematics teachers prefer the high school placement. The CalTeach program runs for two quarters beginning in winter. (Please note that the new CalTeach program is making changes in their curriculum and requirements frequently). It is worth a visit to their pages should be seeking up to date information on the program. It provides students the classroom hours required to enter a credential program; seminar time to share, reflect, and discuss teaching experiences; and a quarterly stipend. Math 195: Senior Thesis UCSC has a comprehensive requirement for the major, which students can satisfy in one of two ways: either by taking Math 194, Senior Seminar, which meets as a class, or by taking Math 195, in which a student writes a thesis as an individual study. Typically, only ladder faculty sponsor senior theses as they may require multiple quarters that exceed the duration of a visiting faculty member’s tenure at UCSC. In Math 194, each student writes a short paper and presents it, whereas in Math 195 the paper goes into greater depth. Math 195 is usually chosen by a student who has initiated research on a topic of their interest in course 199 (see below). The terms of a senior thesis are agreed upon and stipulated on the individual studies form. Math 199: Tutorial Students who want to do individual research in a topic not usually offered within the mathematics curriculum may seek out faculty conducting research in the same area to sponsor them. We recommend that students approach faculty at least one quarter before enrolling in such research to discuss the topic, references and resources, options, and the process. Visiting faculty often have specialized interests that students appreciate and the individual study creates valuable mentor-student relationships between faculty and undergraduates. Faculty generally spend an average of two hours per week with the student and the student works 6-8 hours per week independently on their project for a 5-credit individual study. Students and faculty should discuss the estimated number of hours and the description of the intended research and state them on the Individual Studies form.
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