Newly Admitted Grads

Newly Admitted Grads

Congratulations and Welcome to the Department of Mathematics at UC Santa Cruz! Please take a few moments to review the information below about our programs and what you'll need to do as a new graduate student.

Important Dates

International Students - MANDATORY visa check-in:MANDATORY visa check-in:  Please be sure use the provided link to sign-up.  https://isss.ucsc.edu/students/newlyadmitted/visa.html

Bring the following documents:

1.  Your passport and your original I-20.
2.  Photocopy of both sides of your I-94 card.
3.  Photocopy of your F-1 visa page from a passport.
4.  Photocopy of the first page of your I-20.
5.  Photocopy of your passport identity page (photo and valid dates).

ISSS & Division of Graduate Studies Mandatory Orientation 

  • Monday, September 25th
  • 8:30am-5pm Media Theater 

UCSC General TA Orientation – Mandatory Attendance

  • September 26th 
  • 9:00am–4pm, Grad Division Campus TA Training Union at Classroom Unit 2

All Mathematics Department Graduate Orientation & Welcome Back

  • September 27th
  • 9am-12pm All Math Grad Orientation McHenry 4130
  • 12pm-2pm Lunch
  • 2pm-5pm New TA Department Orientation
  • Fall TA Work Shop September 28th 2pm 6pm McHenry 4130

Instruction Begins Thursday, September 28th

Payroll - New TA/GSR Payroll Signups MANDATORY for GSR/TA's for the Fall 2017 quarter.

All new incoming Grad Students have been scheduled to meet with Andrew Melford (TBA) in the PbSci Business Office on the 5th floor of the PbSci Building. (459-3565).

  • If you are a U.S. Citizen you must bring a driver's license or picture ID AND social security card, birth certificate; or passport
  • If you are not a U.S. Citizen you must bring your visa, I-20 and or DS-2019, I-94 passport w/photo AND social security card.

Each student will need to provide a document that establishes personal identity such as a passport, Driver's License, State ID card, or Valid Student ID. Each student will also need to provide a document that establishes employment eligibility such as a US Birth Certificate or Social Security card. All non-citizen and non-resident alien students will have to have a Social Security card and will also need to provide all visa and passport documentation, including the I-94 and I-20 forms.

All international students serving as Teaching Assistants in undergraduate classrooms, labs, or discussion sections must be certified in advance to possess a sufficient level of English-language proficiency to carry out effective classroom communication.

This proficiency can be demonstrated by waiver at admissions or by sufficiently high scores on the TOEFL-iBT spoken test (26 or higher) or IELTS (8 or higher) test taken prior to your arrival at Santa Cruz; by a Versant language test administered by the Graduate Division in September before the beginning of the school year; or by taking and passing the English Language supplementary class offered yearly in the Fall Quarter. International students who have not demonstrated classroom language competency in one of these three ways will NOT be eligible for appointment as TAs.

You may learn more about the test at:

http://www.versanttest.com

The Versant test requires about 20 minutes and costs $45. If you intend to take the Versant, we will need to preorder the test for you, prepaying by check made out the Division of Graduate Studies. Please contact the Graduate Division for further information about arranging to be tested. Testing will take place in mid-September.

An additional private option for certification, more costly than the Graduate Division-administered Versant test but available in a broader range of dates, is the IELTS test, which is administered on a regularly recurring basis in San Francisco. The IELTS exam costs $205 and requires a score of 8 or higher on the spoken exam for TA qualification at UCSC.  

For more information on the IELTS, please see: http://www.els.edu/en/DiscoverELS/IELTS

If you do not score sufficiently well on the Versant test (or alternatives) to qualify, you may be eligible to take the English language supplementary class that meets one time a week through the fall quarter and covers various elements of accent reduction, effective oral communication, and classroom practice in English. A student's participation in the English language class needs to be authorized in advance by his or her department, as the course requires an additional fee.

**If you would like to sign up for the Versant exam, please send your request via email to gradadm@ucsc.edu no later than September 1.

Financial Matters

In late August you will receive a statement via your student portal for Fall quarter charges.  Fee credits are applied to your account in mid-September.  The deadline for payment of graduate fees is Fri, Oct 4.  You may disregard the earlier due date that appears on your statement--this is for undergraduates only.

Salaries and stipends:

Fall quarter paychecks: Nov 1, Dec 1, Jan 2
Winter quarter paychecks: Feb 1, Mar 1, Apr 1
Spring quarter paychecks: May 1, Jun 1, Jul 1

Statement of Legal Residence

You should complete a Statement of Legal Residence and return it to the Officer of the Registrar so that your resident status can be determined for tuition purposes.  Failure to file this form will result in your being classified as a California non-resident and you will be billed for Supplemental Non-Resident Tuition.  The department DOES NOT PAY NON-RESIDENT for California residents who fail to file.

IMPORTANT: Students do not need to wait until they have amassed 366 days in CA to apply for residency; they should do this as soon as possible.  It is suggested that students retain receipts or documents to show the beginning date of their physical presence in CA - truck rental agreements, housing rental documents, airline tickets to CA, bank statements, utility bills, etc.

E-Mail and Computers

All grad students have general access to computers and workstations. General graduate student computer use will be in McH#4170.

Social Security Card/Number

Please bring your original Social Security Card.  You cannot be hired for a TAship without it.

International Students for information about obtaining a Social Security Card/Number please contact International Student and Scholars Services by calling 831-459-3555 or emailing fvisa@ucsc.edu.

Parking Permits

Parking permits can be obtained from the parking office Transportation And Parking Services (TAPS) at the main entrance to campus. There is an online graduate student parking permit form available. There are alternative transportation services also available.

For more information:

Driver's License Information

If you are either employed or a student in California, you must obtain a California Driver's License in order to drive. This would include those on F-1, J-1, H-1B, TN, and their dependents. If you are going to purchase a motor vehicle (a car, scooter or motorcycle), most insurance companies will not provide coverage unless you have a valid California License.

To obtain a California Driver’s License contact the Department of Motor Vehicles (DMV) located at 4200 Capitola Road (near 41st Avenue) in Capitola. The telephone number is 1-800-777-0133. Their web site address is www.dmv.ca.gov.

In addition to permitting you to operate a motor vehicle, a driver’s license is also the most recognized means of identification. A California ID Card is also available through the DMV as a means of identification for those ineligible for a driver's license. You will be asked for a Social Security number and your passport to obtain either the Driver’s License or the ID card. If you are not eligible for a Social Security card, you should be able to indicate this to the DMV, and still apply for a Driver's License.

Paychecks

Paychecks will arrive on the 1st of the month in McH #4111. We request that you go into your student portal and complete the request to have them automatically deposited into your own account.  If your check is automatically deposited, your statement will be viewable in your at your service webpages.

If you are an international student, you must obtain a social security number before you can open a checking account.

How to get a student ID card

Photos for Grad Student ID cards will be taken at the ID Card Services Office next to the Baytree Bookstore. Visit ID Card Services and have your picture taken as soon as possible.  If you are not immediately able to receive your ID, they will let you know when to return and pick it up. You will need to show some other form of picture ID, such as a driver's license or passport.

ID Card Services Hours

Monday-Friday Hours: 8:00 - 5:00

Summer/Fall 2016

Graduate Division

  • Monday-Friday Hours: 8:00 - 5:00

Undergraduate and Graduate Division

Wednesday Sept. 12 - September 30 
Open to all students.
Photos for student IDs; government issued ID
required along with Student ID number.
Card received at the time of service.
Also, open to all replacements, exchanges, and make-ups.

For more information, call 831-459-2990 or e-mail idcards@ucsc.edu.

Your student ID is your bus pass; if you need a temporary bus pass before you receive your photo ID, you may obtain one at the Graduate Division Office at the second floor of Kerr Hall. 

What you can do with your ID card

  • Your ID serves as a Santa Cruz County Metro Bus Pass – with a valid quarter sticker available each quarter from the graduate student advisors.
  • Your ID serves a Recreation Facilities Pass – with a valid quarter sticker.
  • Your ID serves as a Library Card – UPC code on the front of your ID card is your library check out a number.
  • Your ID serves as a Food Service/Flexi-Dollar Card – Cafeteria food plans and declining balance Flexi card plans. Contact Office is in room 104, Hahn Student Services Building.

Teaching Assistants

For information on what is expected of a teaching assistant on campus, there are several informative web pages on the UCSC Graduate Division website. There is also a very useful link page for TA's at the Center for Teaching and Learning website.

The Campus Graduate Division office is located at the second floor of Kerr Hall or you can call 831-459-4108 for questions about the campus-wide graduate student policies.